Toongabbie West Vacation Care
Enrolments Opening Soon!
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- No Cancellations of any Bookings will be accepted after close of business on Friday 27th March 2026.
- Excursions and Incursion Days incur an additional charge, please see each day’s description for any additional charges on specific days.
- Please see our Fees Page for a complete list of all our Fees and Charges for Vacation care here
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Autumn Vacation Care Program
Find a Summary of our Program Here:
Throughout the holidays children will have the opportunity to visit Ambrose Hallen Park – For your child to participate you will be required to sign the permission form in OWNA.
Ambrose Hallen Park Risk Assessment
Permission form to be signed – available at your service
Electronics – Throughout Vacation care, children have the opportunity to bring their own digital technology devices or access service issued devices such as iPad or Nintendo Switches. In line with NSW Regulations, Activity Centre’s has implemented strict guidelines on the use of digital devices. This permission form covers information regarding children’s use of digital devices during the Spring Vacation Care Period. If you do not sign the attached form your child will be unable to use any digital devices at the service during the holidays
Wheeled Toys – children will be able to bring and play on their own wheeled toys everyday throughout the holidays at allocated times. Please read and discuss rules, located below in the “wheeled toys” tab, with your child prior to the holidays. Any children not following the rules will not be permitted to ride.
Wheeled Toys Risk Assessment
Our Service Risk Assessments:
Main Room Risk Assessment
Grass _ Multipurpose Court Area Risk Assessment
School Hall Risk Assessment
Please see “What to Pack” tab below to ensure your child has everything they need each day.
Each daily tab will provide you with all the details of the exciting things we have happening and what additional things may be needed each day these school holidays.
VACATION CARE WEEK ONE
Service Closed – Easter Monday
Cost: $00.00
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Let’s get creating!
On Busy Builders Day, children will build, design, and play all day long. They’ll use straws to create cool structures, make a fun marble run, design their own paper bag mask, build an awesome Among Us character to take home, and play a fast and exciting game of Tunnel Ball with friends.
It’s a hands on day full of building, teamwork, creativity, and lots of fun!
Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only.
Wheeled Toy’s– children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended (for roller blades/skates).
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $80.00
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We’re turning simple cups into big fun! Children will explore, build, create, and play in exciting new ways.
Children will build fun cup shooters, play exciting flip and balance games, make creative cup crafts to take home, design silly cup characters, and work together in teamwork challenges, all using simple cups in playful and imaginative ways.
Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only.
Wheeled Toy’s– children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended (for roller blades/skates).
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $80.00
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Step right up for a day full of colour, fun, and circus excitement!
Children will get creative making fun clown art and design animal circus tents. They’ll also enjoy awesome carnival games like Pin the Nose on the Clown, Airplane Toss, and Knock Them Down.
Plus, we’ll have a special circus incursion where children will be entertained by a live show and even get to practise their own circus tricks!
It’s a fun-filled day of creativity, games, laughter, and amazing circus skills!
Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only.
Wheeled Toy’s– children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended (for roller blades/skates).
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $100.00
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Get ready for a fun outdoor adventure!
Children will create cool nature art using leaves and flowers, make their own nature bracelet, and discover amazing leaf patterns. They’ll test their noses in a fun scent guessing game, play an exciting Bee & Flower teamwork game, and head out on a nature scavenger hunt to explore the world around them.
It’s a day full of fresh air, creativity, adventure, and fun!
Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only.
Wheeled Toy’s– children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended (for roller blades/skates).
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost $80.00
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VACATION CARE WEEK TWO
Get ready for a fun and cosy camping adventure!
Children will craft their own mini campsites, try campfire-inspired crafts, and make cool string phones. They will play fun team games like camping charades and blind marching, and design their own car and caravan for a pretend camping trip.
We will also have a Special Visitor from Our local Scout group visit to teach the children some basic outdoor skills, including first aid, tent building, simple rope work, and navigation.
Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only.
Wheeled Toy’s– children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended (for roller blades/skates).
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $80.00
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Get ready to roll up your sleeves and dive into a day of creative chaos! On Messy Makers Day, children will explore a variety of sensory activities that are as fun as they are messy. From squishy slime and colourful paints to textured playdough and sensory bins, this day is all about hands-on discovery, experimentation, and creativity.
Please note: children will be using products that may stain clothing. Please ensure that they wear clothing appropriate for getting messy and must have enclosed shoes, and bring a spare change of clothes
Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only.
Wheeled Toy’s– children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended (for roller blades/skates).
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $100.00
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Children will get up close and personal with friendly farm animals — with opportunities to feed and pat sheep, goats, and more. They’ll experience the excitement of live farm demonstrations including sheep shearing, cow milking, and an action-packed working dog show. Plus, everyone will enjoy a fun tractor ride around the farm and explore the beautiful open spaces with friends. A sausage sandwich and an ice block will be provided for each child — no need to pack lunch.
Please bring a bucket hat, lunchbox with an ice brick and snacks, a water bottle, enclosed shoes and sun safe clothing. No lunch is needed as
Children will need to arrive by no later than 8.45am to get a blue VAC shirt and a wristband in time for the bus.
Bus Pick up from the service: 9:30am
Return to Service: 3:15pm
Calmsley City Farm Risk Assessment
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $125.00
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Get ready for a SUPER fun adventure as we step into the world of Super Mario Bros! Children will have a full day of action, creativity, and teamwork as they explore the Mushroom Kingdom, race through obstacle courses, and power-up like their favourite characters.
Children are encouraged to dress as their favourite Mario characters, whether it’s Mario, Luigi, Princess Peach, Yoshi—or even a creative mash-up of their own!
Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only.
Wheeled Toy’s– children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended (for roller blades/skates).
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $80.00
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Lights, camera, action! Children are invited to come dressed as their favourite movie character and step into the world of film and storytelling. Throughout the day, they’ll work together to plan, act, and create their own short film, using their imagination and creativity to bring their ideas to life. We’ll also set up our very own popcorn stand, with popcorn and poppers provided while we sit back, relax, and enjoy a movie together. It’s the perfect day for creativity, costumes, and cinematic fun!
BYO pillow and blanket with your name on them to get comfy for the movie.
Popcorn and Poppa will be provided.
Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only.
Wheeled Toy’s– children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended (for roller blades/skates).
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $90.00
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VACATION CARE WEEK THREE
Join us for a fun-filled day of Pokémon-inspired activities. Children will search for hidden Pokémon in our Pokémon Scavenger Hunt and get creative by making their own Pokémon fidget toy to take home. Come dressed as your favourite Pokémon or Trainer and get ready for a day of adventure as we try to catch ’em all!
Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only.
Wheeled Toy’s– children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended (for roller blades/skates).
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $80.00
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Children are invited to come dressed as their favourite fairytale or fantasy character as we explore a day full of imagination, creativity, and storytelling. We’ll enjoy magical crafts, enchanted games, and activities inspired by classic fairytales and fantasy adventures.
Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only.
Wheeled Toy’s– children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended (for roller blades/skates).
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $80.00
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Back to Before and After School Care from Wednesday 22nd April 2026.
Important Information
- Once the enrolment form is complete, the service coordinator will confirm your start date with you.
- You can then download the OWNA Parent app.
Used us before
- PLEASE DO NOT register a new account.
- Use the casual calendar in the OWNA app to make a booking for vacation care.
New to our Organisation
- Click on the below link to see how to enrol in to the organisation
- How to Enrol – Activity Centres Inc
PLEASE NOTE: Not supplying all the mandatory information will slow down your enrolment process and push back your start date.
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- If you have not used the service in 14 weeks your CCS will automatically drop off and will show up as ‘Ceased’.
- To ensure that you receive CCS for Vacation Care, you need to confirm your enrolment with CCS.
- To confirm your CCS you need to go on your My Gov account and go to your tasks and confirm your booking at Activity Centres.
- It is your responsibility to ensure you confirm your bookings, without completing this step you will pay full fees for the vacation care period.
When Logging into My Gov to confirm CCS enrolment.
- Centrelink have their own weeks (that apply to their CCS fortnights), these do not always match our week one and two of vacation care, so this can be confusing when you go into confirm.
- CCS fortnights are sometimes different to Vacation Care Weeks, please don’t just “dispute” the booking as this can take some time to rectify.
- As per Centrelink guidelines, there may be some days during this vacation care period where you will be charged full fees, due to you capping out your approved hours in the CCS fortnight.
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- An authorised person must sign children into care and out of care each day. The service cannot be held liable for any child not signed in care.
- Children must be collected before 6:30pm.
- If a child is to be absent, parents/ guardians must contact the service before 8:30am and inform Educators of my child’s absence. You will be charged for absent days.
Delivery & Collection of Children Policy
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- A Hat – No Visors
- Closed in sturdy shoes, sturdy sandals with back straps (no thongs).
- Children must be dressed appropriately for the weather conditions.
- All t-shirts/tops dresses must cover shoulders. No singlet tops.
- Packed healthy recess and lunch – please include an ice brick to keep lunch fresh and refillable drink bottle. Please ensure you pack enough food to last the day.
- Ideas for packing a healthy lunch can be found at:
– Healthy Lunch Box | Cancer Council NSW
– Easy And Healthy Lunch Box Ideas For School | Best Recipes For Packed Lunches – Food.com
– Healthy lunchboxes | Healthy Eating Advisory Service
– Lunchbox Nutrition | Healthy Lunch Box Week - In summer Months: A change of clothing, a towel, sun shirt or t-shirt (for covering their shoulders while engaging in water play), as well as shoes that can get wet (no thongs), costume, hat and sunscreen.
Please Note:
- We would prefer you leave toys and personal items at home. The service takes no responsibility for items that are lost, broken or stolen.
- Please ensure that all items are labeled with your child’s name.
- Children are NOT to bring mobile phones or devices capable of making phone calls (e.g. smart watches) to the Service.
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- Families must inform the service of any behavioural, medical or additional needs that a child may have to ensure the service is adequately staffed to cater for all children’s needs at the Service.
- It is the parent/guardians responsibility to:
– inform the service of any medical conditions your child may have
– supply the service with medical management plans from a medical practitioner and all medications needed.Note: This must be done at least 5 working days prior to the child’s 1st day of care to ensure the Educators have sufficient time to complete a Risk Minimaisation plan. - As per Regulation 90 and our Medical Conditions Policy, without the correct medications and paperwork children will be unable to attend the service.
Medical Conditions Policy 2022
- As per Regulation 95, medication must be supplied in the original container.
- Medication cannot be administered if there is not a completed Medication Form or it is not in its original container. Medication Administration 160822
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Throughout the holiday period we have nominated days that children will be permitted to bring their wheeled toys, such as bikes and scooters – see above.
A detailed Risk Assessment (found above in program information) has been carried out and Policy developed.
Please Note: In wet weather bike and scooter day will not go ahead.
WHEELED TOY RULES – Read these rules with your child prior to attendance:
- All children must follow directions of Educators and ride within the designated riding area.
- All children must have a helmet and closed in shoes. If children do not have a correctly fitted helmet or suitable shoes, they will not be allowed to ride. Knee, wrist and elbow pads are required if bringing skateboards, roller blades, roller-skates etc.
- Children will not be allowed to ride another child’s Wheeled Toy, only owners permitted to ride.
- Children will not be able to do any tricks on their Wheeled Toys.
- Wheeled Toys must be walked into school grounds so that children playing are not injured.
- All Wheeled Toys must be taken home at the end of the day.
- Wheeled Toys need to be well-maintained, If staff deem any as unsafe, children will not be permitted to ride.
- Children must be able to ride wheeled toy competently and safely, it is not a learn to ride day.
- Please take note as per Policy – No Electric or Petrol powered toys are permitted – Wheeled Toys are to be ‘Peddle Power’ only.
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- Children can bring along their electronic gaming device to be played with during the allocated times only – when not being played children can lock games up and sign them into our register.
- All devices must have internet, calling and messaging capabilities shut off prior to them being brought into the service.
- If these features can’t be deactivated then children will not be able to play on then, we will lock them up in a secure location and hand back to the parent at the end of the day.
- We ask that no child bring phones or devices capable of making phone calls and messages, including smart watches – if families wish to contact their child while they are in care, you are welcome to do so via calling the service directly.
- All gaming device cameras must be covered at all times.
- One device per child is to be brought in.
- Games and Apps used need to be rated G or PG only. Educators will not allow children to play games they deem as inappropriate.
- Social Media applications and sites will not be able to be used while at the service.
- Please label all devices with names.
- We WILL NOT charge game devices at the service – they must come fully charged.
- Children are only permitted to play their own device.
- Anyone not following the rules will not be permitted to play.
- We take no responsibility for lost or broken electronic devices. If you are concerned about this please leave them at home.
- We ask parents ensure they discuss these rules with your child prior to allowing them to bring their devices to the service.
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- Emergency drills are practiced randomly throughout the holidays. The evacuation plan is in place and located at the exit of each room.
- First aid kits are easily accessible and well stocked at all times.
- At all times we will have educators on shift who hold a current first aid certificate, as well as asthma and anaphylaxis training.
- Sunscreen is available at the service and will be applied to the children when required.
- While at the service children may be photographed and appear in photo books, organisation videos, class dojo, social media or our website. If you do not wish for this to occur then you need to inform the service is writing and update your enrolment form in your Kangaroo time app (KT connect).
- All children are expected to follow the Service rules and Educator instructions. If a child fails to do so, a parent/guardian or (if they are unavailable) an authorised contact will be called to collect.
- Families and Children must abide by all Activity Centres Inc., Policies and Procedures. These can be viewed on request at the service or here
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