Toongabbie West Vacation Care
Enrolments will open Monday 31st August!
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- No Cancellations of any Bookings will be accepted after close of business on Friday 18th September 2026.
- Excursions and Incursion Days incur an additional charge, please see each day’s description for any additional charges on specific days.
- Please see our Fees Page for a complete list of all our Fees and Charges for Vacation care here
- Fees and Charges for Vacation care here
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Spring Vacation Care Program
- Spring Vacation Care Calendar
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Click on each day to see all the details of the exciting things we have happening each day these school holidays.
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Please Click below to see what your child need everyday these school Holidays
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What to Pack
- A Hat – No Visors
- Enclosed Shoes (no thongs or sandals) must be worn at all times.
- Children must be dressed appropriately for the weather conditions.
- All t-shirts/tops dresses must cover shoulders. No singlet tops.
- Packed healthy recess and lunch – please include an ice brick to keep lunch fresh and refillable drink bottle. Please ensure you pack enough food to last the day.
- Ideas for packing a healthy lunch can be found at:
– Healthy Lunch Box | Cancer Council NSW
– Easy And Healthy Lunch Box Ideas For School | Best Recipes For Packed Lunches – Food.com
– Healthy lunchboxes | Healthy Eating Advisory Service
– Lunchbox Nutrition | Healthy Lunch Box Week - Please ensure you provide your child with a change of clothes/shoes and a towel.
- We provide sunscreen, however you’re welcome to supply your own.
Please Note:
- We would prefer you leave toys and personal items at home. The service takes no responsibility for items that are lost, broken or stolen.
- Please ensure that all items are labeled with your child’s name.
- Children are NOT to bring mobile phones or devices capable of making phone calls (e.g. smart watches etc) to the Service.
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- Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only. See Below Electronic Games and Media’ Section in Important Information for all rules & conditions.
- Bike and Scooters – children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended.
- See Below ‘Wheeled Toys’ section in Important Information for all rules and conditions
Bikes & Scooters Risk Assessment
Ambrose Hallen Park – Children may get the opportunity throughout the holidays to visit Ambrose Halleen Park, as an ongoing excursion, throughout the holidays. Permission forms are required, and available at the service with all relevant information. Please see Liz or Alannah if you would like your child to participate.
Ambrose Hallen Park Risk Assessment
VACATION CARE WEEK ONE
Celebrate the season with a day of spring fun! Children will create a watering can craft and Paddle Pop stick gardens, then enjoy exciting parachute games and active outdoor play. A perfect day of creativity, laughter, and springtime adventures!
Cost: $85.00
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Get ready for a day bursting with creativity! Children will create their own self-portrait, explore colourful circle art, enjoy a fun game of charades, and be amazed by an exciting LED Hula Hoop Disco incursion. It’s the perfect mix of art, imagination, and active fun these school holidays!
Permission Note Required through OWNA.
LED Hula Hoop Disco – Risk Assessment
Cost: $100.00
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It’s game time! Children will put their skills to the test with exciting Minute to Win It challenges, including the Flatten the Paper challenge, Blow the Cups, and a fun twist on Simon Says. They’ll also enjoy a movie excursion, making it a day full of laughter, teamwork, and fun!
Bus times and Movie to be advised closer to the day.
Permission Note Required through OWNA.
Movie Excursion – Risk Assessment
Cost: $110.00
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Get ready to build, create, and play! Children will enjoy exciting LEGO® activities, including a Blind building Challenge, brick Tower Game, and Playdough brick Pictures. It’s a day packed with creativity, teamwork, and hands on fun for every builder!
Cost: $85.00
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Wear your favourite pyjamas and join us for a cosy day of fun! Children will enjoy a drawing challenge, freeze game, Sleeping Lions, and get creative by designing their very own pillowcase to take home. Just the right mix of creativity, laughter, and comfy fun!
Cost $95.00
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VACATION CARE WEEK TWO
Public Holiday – Service Closed
Labour Day
Cost: $00.00
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Get ready for a colourful day packed with fun!
Enjoy a piñata, exciting relay races and a vibrant Colour Run filled with laughter, teamwork and plenty of rainbow fun!
**Please bring a change of clothes and plastic bag for dirty clothes**
Permission form to be signed in OWNA
Cost: $95.00
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Join us for a fun 25-minute walk to Sue Savage Park for a day of outdoor play, scooters and a pizza picnic! Children may bring their scooter if they are confident riders. Scooters will be transported in a trolley on the walk to and from the park.
*Children MUST be at the service no later than 9.00am.
Pizza Lunch is provided however you’re welcome to bring your own. Please bring adequate snacks for morning and afternoon tea, as well as a drink bottle.
Children to only bring scooters if they are confident riders. This must be ticked on the permission form prior to the excursion. Please see the attached risk assessment to view the riding ramps/area.
Please only bring a small bag with a hat, drink bottle, snacks, and a jumper (if required), as children will have to wear their bags on the walk to and from the park.
If the excursion is cancelled due to poor weather, we will have a fun picnic day at TWAC!
Permission Note Required to be signed in OWNA
Sue Savage Park Risk Assessment
Cost: $110.00
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Base Zero Rock Climbing – Get ready to climb, challenge yourself and reach new heights with our exciting rock-climbing incursion! A fun day of adventure, confidence-building and trying something new.
*This incursion will occur from 9-11am. Please allow adequate time for your child to participate by arriving at 8.30am. Minimum 30, maximum 40 children to go ahead*.
Please ensure you arrive by 8.30am and have closed in shoes to participate in this incursion.
Permission Note Required to be signed in OWNA
Base Zero Pock Climbing Risk Assessment
Cost: $100.00
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Get hands-on with a day of building, breaking, fixing and creating! Safely deconstruct old toasters, phones and more, make your own squishies, and take on the challenge of building a structure strong enough to withstand lots of wind!
Time of Booking: 10:30am – 12:00pm
Permission Note Required to be signed in OWNA
Deconstruction Risk Assessment
Cost: $100.00
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VACATION CARE WEEK THREE
Get ready for a day of flying fun! Make DIY parachutes, experiment with balloons, play with bubbles and explore all things that float, fly and soar through the sky!
Cost: $85.00
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Back to Before and After School Care from Tuesday 13th October 2026.
Important Information
- Once the enrolment form is complete, the service coordinator will confirm your start date with you.
- You can then download the OWNA Parent app.
Used us before
- PLEASE DO NOT register a new account.
- Use the casual calendar in the OWNA app to make a booking for vacation care.
New to our Organisation
- Click on the below link to see how to enrol in to the organisation
- How to Enrol – Activity Centres Inc
PLEASE NOTE: Not supplying all the mandatory information will slow down your enrolment process and push back your start date.
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- If you have not used the service in 14 weeks your CCS will automatically drop off and will show up as ‘Ceased’.
- To ensure that you receive CCS for Vacation Care, you need to confirm your enrolment with CCS.
- To confirm your CCS you need to go on your My Gov account and go to your tasks and confirm your booking at Activity Centres.
- It is your responsibility to ensure you confirm your bookings, without completing this step you will pay full fees for the vacation care period.
When Logging into My Gov to confirm CCS enrolment.
- Centrelink have their own weeks (that apply to their CCS fortnights), these do not always match our week one and two of vacation care, so this can be confusing when you go into confirm.
- CCS fortnights are sometimes different to Vacation Care Weeks, please don’t just “dispute” the booking as this can take some time to rectify.
- As per Centrelink guidelines, there may be some days during this vacation care period where you will be charged full fees, due to you capping out your approved hours in the CCS fortnight.
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- An authorised person must sign children into care and out of care each day. The service cannot be held liable for any child not signed in care.
- Children must be collected before 6:30pm.
- If a child is to be absent, parents/ guardians must contact the service before 8:30am and inform Educators of my child’s absence. You will be charged for absent days.
Delivery & Collection of Children Policy
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- Families must inform the service of any behavioural, medical or additional needs that a child may have to ensure the service is adequately staffed to cater for all children’s needs at the Service.
- It is the parent/guardians responsibility to:
– inform the service of any medical conditions your child may have
– supply the service with medical management plans from a medical practitioner and all medications needed.Note: This must be done at least 5 working days prior to the child’s 1st day of care to ensure the Educators have sufficient time to complete a Risk Minimaisation plan. - As per Regulation 90 and our Medical Conditions Policy, without the correct medications and paperwork children will be unable to attend the service.
Medical Conditions Policy 2022
- As per Regulation 95, medication must be supplied in the original container.
- Medication cannot be administered if there is not a completed Medication Form or it is not in its original container. Medication Administration 160822
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Throughout the holiday period we have nominated days that children will be permitted to bring their wheeled toys, such as bikes and scooters – see above.
A detailed Risk Assessment (found above in program information) has been carried out and Policy developed.
Please Note: In wet weather bike and scooter day will not go ahead.
WHEELED TOY RULES – Read these rules with your child prior to attendance:
- All children must follow directions of Educators and ride within the designated riding area.
- All children must have a helmet and closed in shoes. If children do not have a correctly fitted helmet or suitable shoes, they will not be allowed to ride. Knee, wrist and elbow pads are required if bringing skateboards, roller blades, roller-skates etc.
- Children will not be allowed to ride another child’s Wheeled Toy, only owners permitted to ride.
- Children will not be able to do any tricks on their Wheeled Toys.
- Wheeled Toys must be walked into school grounds so that children playing are not injured.
- All Wheeled Toys must be taken home at the end of the day.
- Wheeled Toys need to be well-maintained, If staff deem any as unsafe, children will not be permitted to ride.
- Children must be able to ride wheeled toy competently and safely, it is not a learn to ride day.
- Please take note as per Policy – No Electric or Petrol powered toys are permitted – Wheeled Toys are to be ‘Peddle Power’ only.
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- Children can bring along their electronic gaming device to be played with during the allocated times only – when not being played children can lock games up and sign them into our register.
- All devices must have internet, calling and messaging capabilities shut off prior to them being brought into the service.
- If these features can’t be deactivated then children will not be able to play on then, we will lock them up in a secure location and hand back to the parent at the end of the day.
- We ask that no child bring phones or devices capable of making phone calls and messages, including smart watches – if families wish to contact their child while they are in care, you are welcome to do so via calling the service directly.
- All gaming device cameras must be covered at all times.
- One device per child is to be brought in.
- Games and Apps used need to be rated G or PG only. Educators will not allow children to play games they deem as inappropriate.
- Social Media applications and sites will not be able to be used while at the service.
- Please label all devices with names.
- We WILL NOT charge game devices at the service – they must come fully charged.
- Children are only permitted to play their own device.
- Anyone not following the rules will not be permitted to play.
- We take no responsibility for lost or broken electronic devices. If you are concerned about this please leave them at home.
- We ask parents ensure they discuss these rules with your child prior to allowing them to bring their devices to the service.
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- Emergency drills are practiced randomly throughout the holidays. The evacuation plan is in place and located at the exit of each room.
- First aid kits are easily accessible and well stocked at all times.
- At all times we will have educators on shift who hold a current first aid certificate, as well as asthma and anaphylaxis training.
- Sunscreen is available at the service and will be applied to the children when required.
- While at the service children may be photographed and appear in photo books, organisation videos, class dojo, social media or our website. If you do not wish for this to occur then you need to inform the service is writing and update your enrolment form in your Kangaroo time app (KT connect).
- All children are expected to follow the Service rules and Educator instructions. If a child fails to do so, a parent/guardian or (if they are unavailable) an authorised contact will be called to collect.
- Families and Children must abide by all Activity Centres Inc., Policies and Procedures. These can be viewed on request at the service or here
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