Toongabbie West Vacation Care
Enrolments Now OPEN!
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- No Cancellations of any Bookings will be accepted after close of business on Friday 26th June 2026.
- Excursions and Incursion Days incur an additional charge, please see each day’s description for any additional charges on specific days.
- Please see our Fees Page for a complete list of all our Fees and Charges for Vacation care here
- Fees and Charges for Vacation care here
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Winter Vacation Care Program
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Click on each day to see all the details of the exciting things we have happening each day these school holidays.
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Please Click below to see what your child need everyday these school Holidays
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What to Pack
- A Hat – No Visors
- Enclosed Shoes (no thongs or sandals) must be worn at all times.
- Children must be dressed appropriately for the weather conditions.
- All t-shirts/tops dresses must cover shoulders. No singlet tops.
- Packed healthy recess and lunch – please include an ice brick to keep lunch fresh and refillable drink bottle. Please ensure you pack enough food to last the day.
- Ideas for packing a healthy lunch can be found at:
– Healthy Lunch Box | Cancer Council NSW
– Easy And Healthy Lunch Box Ideas For School | Best Recipes For Packed Lunches – Food.com
– Healthy lunchboxes | Healthy Eating Advisory Service
– Lunchbox Nutrition | Healthy Lunch Box Week - Please ensure you provide your child with a change of clothes/shoes and a towel.
- We provide sunscreen, however you’re welcome to supply your own.
Please Note:
- We would prefer you leave toys and personal items at home. The service takes no responsibility for items that are lost, broken or stolen.
- Please ensure that all items are labeled with your child’s name.
- Children are NOT to bring mobile phones or devices capable of making phone calls (e.g. smart watches etc) to the Service.
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- Electronics – children will be able to play their own electronic devices throughout the day at allocated times. Devices must have cameras covered, internet turned off and G or PG games only. See Below Electronic Games and Media’ Section in Important Information for all rules & conditions.
- Bike and Scooters – children must have their own wheeled toy. A suitably fitted helmet and closed shoes. Elbow and knee guards are optional but recommended.
- See Below ‘Wheeled Toys’ section in Important Information for all rules and conditions
Bikes & Scooters Risk Assessment
Ambrose Hallen Park – Children may get the opportunity throughout the holidays to visit Ambrose Halleen Park, as an ongoing excursion, throughout the holidays. Permission forms are required, and available at the service with all relevant information. Please see Liz or Alannah if you would like your child to participate.
Ambrose Hallen Park Risk Assessment
VACATION CARE WEEK ONE
Get ready to Ride and Roll! Children are invited to bring along their bikes and scooters for a fun-filled day of movement and adventure. Throughout the day, children will create their own personalised name tags for their rides and test their skills through an exciting obstacle course packed with challenges, balance and coordination activities. It’s sure to be a wheel-y fun day for everyone!
Permission form required – Please get from the service.
Bikes & Scooters Risk Assessment
Cost: $80.00
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Welcome to Mission Innovation!
Children will become young inventors and engineers as they design, build and experiment with exciting hands-on creations. Throughout the day, children will create exploding paddle pop stick reactions, mini motor-powered inventions that really move and more!
There are limited packs available, so get in quick.
Deconstruction Risk Assessment
Cost: $100.00
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Children will enjoy a fun bowling session followed by a delicious lunch including (margherita – cheese and tomato) pizza, chips, nuggets and drinks. After lunch, they can choose between exciting arcade games or an epic laser tag challenge!
Spots are limited, so book early to avoid missing out!
*Children MUST be at the service no later than 9.00am.
Bus Pick Up: 9:50am
Arrive Back at Service: 1:10pm (Traffic Permitting)
Lunch is provided however you’re welcome to bring your own. Please bring adequate snacks for morning and afternoon tea, as well as a drink bottle.
Last booking accepted Tuesday 30th June COB.
Max 40 children
Permission Note Required to be signed in OWNA when booking.
Zone Bowling Penrith Risk Assessment
Cost: $125.00
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Children will come face-to-face with incredible animals, enjoy hands-on experiences holding and touching creatures, learn fascinating facts, and even meet snakes and a real crocodile up close!
It’s an unforgettable animal experience full of fun, excitement and discovery — spots are limited, so don’t miss out!
*This incursion will occur from 2-4pm. Please allow adequate time for your child to participate.
Permission Note Required to be signed in OWNA when booking.
Feature Creature Incursion Risk Assessment
Cost: $100.00
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Children will enjoy learning through adventure as they explore the journey from seed to snack. They’ll get to have mini pizza’s for lunch, and homemade carrot cake for afternoon tea!
*We will be cooking our own lunch and afternoon tea today, however, please pack extra snacks! *
Cost $90.00
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VACATION CARE WEEK TWO
Blast Off Into Our Space Quest Day!
Get ready for an out of this world adventure at Vacation Care! We will enjoy a galaxy of fun with exciting space themed activities full of creativity and action.
Create colourful oil pastel planets, Take on the Meteor Toss Challenge and Race in Balloon Rocket Races.
Cost: $80.00
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Get ready for a fun filled day at Vacation Care packed with surprises, creativity, and lots of laughs!
We’ll head off for a special trip to the movies, enjoy guided Learn to Draw sessions, make silly and creative Peg Puppets, and have a blast with a Balloon Dress-Up Game that’s guaranteed to get everyone giggling.
*Children MUST be at the service no later than 9.00am.
*Movie and bus times To Be Confirmed by Close Of Business Thursday 9th July.
* Min 30 children for excursion to go ahead.
Last booking accepted Wednesday 8th July Close Of Business.
Permission Note Required to be signed in OWNA when booking.
Excursion to Auburn Reading Cinema Risk Assessment
Cost: $110.00
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Get ready for a popping good time at our Blow-Up Balloon Bonanza Day!
Incursion – Bubble Soccer – The Children will have the opportunity to wear bubble suits in groups of 10, where they can run around and play a game of soccer. If there’s any other info needed let me know.
Incursion will run from 10:00am – 12:00pm – so please make sure your child is on time so they don’t miss out!
Join us for a fun filled day of laughter, games, and bubbly fun! We will enjoy making Balloon People Crafts, playing Keep the Balloon Up, competing in Balloon Tennis, and having heaps of fun with bubble play and games.
Permission Note Required to be signed in OWNA when booking.
Cost: $100.00
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Roar into fun at our Rise of the Dinosaurs Day!
Get ready for a prehistoric adventure packed with games, crafts, and dinosaur fun at Vacation Care! Kids will create Paper Plate Dinosaurs, take on the Protect Your Egg Challenge, make colourful Dino Sun Catchers and race in exciting Dino Races.
Cost: $80.00
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Calling all heroes for our Super Squad Day!
Every hero’s adventure begins with their very own superhero name before joining the ultimate Super Squad! Kids will design their own superhero capes, test their powers in a Superhero Obstacle Course, and have loads of laughs playing Pin the Mask on the Superhero.
Cost: $80.00
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VACATION CARE WEEK THREE
Get ready for a wildly messy day of hands-on fun at our Messy Play Day! Children will explore shaving foam play, messy art, sensory activities, paint fun, goop mixing and creative challenges designed to spark imagination and laughter. Wear old clothes and get ready to get messy!
*Please wear old clothes and pack extra clothes and a plastic bag in your child’s bag in case their clothes get dirty*
STEMs- Risk Assessment
Sensory play Risk Assessment
Cost: $90.00
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Back to Before and After School Care from Tuesday 21st July 2026.
Important Information
- Once the enrolment form is complete, the service coordinator will confirm your start date with you.
- You can then download the OWNA Parent app.
Used us before
- PLEASE DO NOT register a new account.
- Use the casual calendar in the OWNA app to make a booking for vacation care.
New to our Organisation
- Click on the below link to see how to enrol in to the organisation
- How to Enrol – Activity Centres Inc
PLEASE NOTE: Not supplying all the mandatory information will slow down your enrolment process and push back your start date.
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- If you have not used the service in 14 weeks your CCS will automatically drop off and will show up as ‘Ceased’.
- To ensure that you receive CCS for Vacation Care, you need to confirm your enrolment with CCS.
- To confirm your CCS you need to go on your My Gov account and go to your tasks and confirm your booking at Activity Centres.
- It is your responsibility to ensure you confirm your bookings, without completing this step you will pay full fees for the vacation care period.
When Logging into My Gov to confirm CCS enrolment.
- Centrelink have their own weeks (that apply to their CCS fortnights), these do not always match our week one and two of vacation care, so this can be confusing when you go into confirm.
- CCS fortnights are sometimes different to Vacation Care Weeks, please don’t just “dispute” the booking as this can take some time to rectify.
- As per Centrelink guidelines, there may be some days during this vacation care period where you will be charged full fees, due to you capping out your approved hours in the CCS fortnight.
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- An authorised person must sign children into care and out of care each day. The service cannot be held liable for any child not signed in care.
- Children must be collected before 6:30pm.
- If a child is to be absent, parents/ guardians must contact the service before 8:30am and inform Educators of my child’s absence. You will be charged for absent days.
Delivery & Collection of Children Policy
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- Families must inform the service of any behavioural, medical or additional needs that a child may have to ensure the service is adequately staffed to cater for all children’s needs at the Service.
- It is the parent/guardians responsibility to:
– inform the service of any medical conditions your child may have
– supply the service with medical management plans from a medical practitioner and all medications needed.Note: This must be done at least 5 working days prior to the child’s 1st day of care to ensure the Educators have sufficient time to complete a Risk Minimaisation plan. - As per Regulation 90 and our Medical Conditions Policy, without the correct medications and paperwork children will be unable to attend the service.
Medical Conditions Policy 2022
- As per Regulation 95, medication must be supplied in the original container.
- Medication cannot be administered if there is not a completed Medication Form or it is not in its original container. Medication Administration 160822
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Throughout the holiday period we have nominated days that children will be permitted to bring their wheeled toys, such as bikes and scooters – see above.
A detailed Risk Assessment (found above in program information) has been carried out and Policy developed.
Please Note: In wet weather bike and scooter day will not go ahead.
WHEELED TOY RULES – Read these rules with your child prior to attendance:
- All children must follow directions of Educators and ride within the designated riding area.
- All children must have a helmet and closed in shoes. If children do not have a correctly fitted helmet or suitable shoes, they will not be allowed to ride. Knee, wrist and elbow pads are required if bringing skateboards, roller blades, roller-skates etc.
- Children will not be allowed to ride another child’s Wheeled Toy, only owners permitted to ride.
- Children will not be able to do any tricks on their Wheeled Toys.
- Wheeled Toys must be walked into school grounds so that children playing are not injured.
- All Wheeled Toys must be taken home at the end of the day.
- Wheeled Toys need to be well-maintained, If staff deem any as unsafe, children will not be permitted to ride.
- Children must be able to ride wheeled toy competently and safely, it is not a learn to ride day.
- Please take note as per Policy – No Electric or Petrol powered toys are permitted – Wheeled Toys are to be ‘Peddle Power’ only.
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- Children can bring along their electronic gaming device to be played with during the allocated times only – when not being played children can lock games up and sign them into our register.
- All devices must have internet, calling and messaging capabilities shut off prior to them being brought into the service.
- If these features can’t be deactivated then children will not be able to play on then, we will lock them up in a secure location and hand back to the parent at the end of the day.
- We ask that no child bring phones or devices capable of making phone calls and messages, including smart watches – if families wish to contact their child while they are in care, you are welcome to do so via calling the service directly.
- All gaming device cameras must be covered at all times.
- One device per child is to be brought in.
- Games and Apps used need to be rated G or PG only. Educators will not allow children to play games they deem as inappropriate.
- Social Media applications and sites will not be able to be used while at the service.
- Please label all devices with names.
- We WILL NOT charge game devices at the service – they must come fully charged.
- Children are only permitted to play their own device.
- Anyone not following the rules will not be permitted to play.
- We take no responsibility for lost or broken electronic devices. If you are concerned about this please leave them at home.
- We ask parents ensure they discuss these rules with your child prior to allowing them to bring their devices to the service.
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- Emergency drills are practiced randomly throughout the holidays. The evacuation plan is in place and located at the exit of each room.
- First aid kits are easily accessible and well stocked at all times.
- At all times we will have educators on shift who hold a current first aid certificate, as well as asthma and anaphylaxis training.
- Sunscreen is available at the service and will be applied to the children when required.
- While at the service children may be photographed and appear in photo books, organisation videos, class dojo, social media or our website. If you do not wish for this to occur then you need to inform the service is writing and update your enrolment form in your Kangaroo time app (KT connect).
- All children are expected to follow the Service rules and Educator instructions. If a child fails to do so, a parent/guardian or (if they are unavailable) an authorised contact will be called to collect.
- Families and Children must abide by all Activity Centres Inc., Policies and Procedures. These can be viewed on request at the service or here
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