Toongabbie West Vacation Care
Enrolments Opening Soon!
No Cancellations of any Bookings will be accepted after close of business on Friday 19th December 2025.
- Excursions and Incursion Days incur an additional charge, please see each day’s description for any additional charges on specific days.
- Fees and Charges for Vacation care here
Summer Vacation Care Program
Find a Summary of our Summer Program Here:
Throughout the holidays children will have the opportunity to visit Ambrose Hallen Park, Community Garden as well as engage in activities such as wheeled Toys – For your child to participate you will be required to sign the permission form in OWNA.
Park, Community Garden, Grass Area- Risk Assessment
Permission form to be signed in OWNA
Electronics – Throughout Vacation care, children have the opportunity to bring their own digital technology devices or access service issued devices such as iPad or Nintendo Switches. In line with NSW Regulations, Activity Centre’s has implemented strict guidelines on the use of digital devices. This permission form covers information regarding children’s use of digital devices during the Spring Vacation Care Period. If you do not sign the attached form your child will be unable to use any digital devices at the service during the holidays
Wheeled Toys – children will be able to bring and play on their own wheeled toys everyday throughout the holidays at allocated times. Please read and discuss rules, located below in the “wheeled toys” tab, with your child prior to the holidays. Any children not following the rules will not be permitted to ride.
Please see “What to Pack” tab below to ensure your child has everything they need each day.
Each daily tab will provide you with all the details of the exciting things we have happening and what additional things may be needed each day these school holidays.
VACATION CARE WEEK ONE
Get ready to get immersed in a day full of arts, crafts, and creativity!
We’ll be making our very own shrink-it keyrings, designing and colouring unique stickers, and creating bright, colourful tie-dye shirts to take home. Throughout the day, children can experiment with different art materials, patterns, and techniques while having fun and building confidence in their creative skills.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $90.00
.
Step into a world of pure imagination! Today we’ll celebrate all things sweet and whimsical with our Charlie and the Chocolate Factory–themed day. Children will join us for a fun-filled adventure inspired by Willy Wonka’s magical factory — full of creativity, colour, and treats!
We’ll design our very own golden tickets, create candy-inspired crafts and eat a tasty treat! Children can also test their skills in factory challenges, enjoy Wonka-themed games, and maybe even invent a new sweet creation of their own!
It’s a day bursting with imagination, laughter, and delicious fun — just don’t forget your golden ticket!
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Risk Assessment All Cooking Activities
Permission form to be signed in OWNA
Cost: $90.00
.
Bowling. Arcade. Laser tag – All in one! Put on your bowling shoes and get ready for a day full of fun, action and friendly competition at Zone Bowling Penrith. we will kick things off by lacing up our bowling shoes and hitting the lanes. Next, its time to gear up for a laser tag battle. Duck, dodge and dash your way around in a glowing world of lights and lasers. To finish up, we will head over to the arcade for some high-score fun. Once we return to the service, we will wind down with some group games and colouring in activities.
Children must wear appropriate and closed in shoes (no thongs, crocs or sandals)
Children must wear sun safe clothing (no singlets)
Children MUST arrive prior to 8.30am to ensure they can put on their safety wristband and blue vacation care shirt.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Permission form to be signed in OWNA
Cost: $125.00
.
Bring in your nerf guns and water pistols as we transform our space into the ultimate battle zone. Get ready for a day filled with competition, teamwork and non-stop fun! We kick things off with a round of Minute to Win It challenged – quick, silly and full of laughs! After that, it’s time to get creative as we design our own battle gear! We’ll make swords, shield and other accessories before heading into our friendly nerf and water wars! To finish off the day, we will relax with games like Lego building contests and Pictionary games!
Please ensure you provide your child with a change of clothes/shoes and a towel.
Sun safe clothing (no singlets) and safe enclosed shoes (no thongs or sandals) must be worn at all times.
We provide sunscreen, however you’re welcome to supply your own.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Permission form to be signed in OWNA
Cost: $80.00
.
Put on your aprons – today we’ll be stepping into the kitchen to cook up a storm! Together, we will whip up a range of yummy dishes and snacks while learning some skills along the way. We will build confidence and independence as we explore all the fun that comes with preparing and cooking food! Our main dish will be sausage sandwiches which will be taken to Ambrose Hallen Park for a relaxing picnic lunch. After our meal under the sun, we’ll be sure to have a play! It’ll be a day full of flavour, fun and food -so roll up your sleeves and get ready to cook, create and enjoy!
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Risk Assessment All Cooking Activities
Cost $90.00
.
VACATION CARE WEEK TWO
🥇 Get ready to run, jump, and cheer as we bring the excitement of the Olympic Games to Vacation Care! Children will take part in a range of fun mini Olympic challenges, from races and relays to team games that celebrate teamwork, effort, and sportsmanship.
🏃♀️ Activities include:
🎯 Target Practice – Aim for gold in this fun precision challenge!
🏅 Mini Olympic Games – Test your skills in a series of exciting events and friendly competitions.
🚩 Flag Memory Match – Put your memory to the test as you match flags from around the world
🎨 Olympic Ring Craft – Create your very own Olympic rings to celebrate the spirit of the Games.
👩🎨 Design Yourself as an Olympian – Imagine your Olympic dream and craft a mini version of yourself ready to compete!
🎉 It’s a day full of friendly competition, creativity, and celebration, where every child is a champion!
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: 80.00
.
BOOM! SPLASH! I wonder what other noises we will hear during our day filled with all thing’s science. Today will be a super busy one, with treasure hunts, experiments and more! Make sure you put on your safety goggles and white coats, ready to become mini Einsteins!
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $90.00
.
Dive into a splash-tastic day of fun at our Under the Sea Water Play Day!
Children will make a splash with exciting activities like water balloon races, and the cup and water challenge, the perfect mix of creativity and cool-down fun! We will also get crafty with an underwater scrubs diver craft and an underwater sea animal to display in our room.
💦 Get ready to get wet today! Bring along a change of clothes/shoes, a towel, and plenty of energy for this action-packed day of underwater adventures.
Please ensure your child has:
- A drink bottle
- Clothes that can get wet, and a spare change of clothes/shoes.
- A towel
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $80.00
.
Get ready to Stomp, roar and explore— it’s Jurassic Park Day!
Join us for a prehistoric adventure packed with Dinosaur theme fun and learning.
🖌️ Create your own dinosaur silhouettes
🥚 Hatch Baby dinosaurs in eggs
🎈 Make balloon dinosaurs and play Dino tag
🏃♂️ Try to outrun the T- Rex in T-Rex tag
🦕 Plus, discover Fascinating dinosaur facts along the way!
Get ready for this roar-some day of creativity, games, and discovery!
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $80.00
.
Pack your (imaginary) bags — we’re travelling the globe in one exciting day! Our Travel the globe day is filled with hands on fun, creative crafts, and cultural games that will spark curiosity and adventure in every child.
✨ Activities include:
Famous Landmark Crafts – build and decorate your own mini versions of iconic landmarks from across the world!
Games from Brazil, Japan, and Australia – experience playful traditions and teamwork from different countries.
🔎 Around the World I Spy – test your observation skills as you search for clues from every corner of the globe!
It’s a day of discovery, imagination, and fun where kids learn about the world through creativity and play.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $80.00
.
VACATION CARE WEEK THREE
Service Closed – Public Holiday – Australia Day!
.
Get ready for an action-packed day of gaming-inspired fun your child will love! Our Gaming theme day is perfect for kids who enjoy creativity, problem-solving, and a bit of friendly competition.
✨ Activities include: 🧱 An Excursion Trip to the Cinemas! Craft your very own Minecraft bracelet to take home! 👾 Play our Minecraft inspired, PAC man game– it’s a fun twist on a classic! 🧩 Design and build your own Brainrot puzzle to test your creativity and thinking skills. 🎨 Draw and paint your favourite gaming character from Sonic’s speedy spins to Mario and Yoshi’s adventures!
It’s a day full of imagination, teamwork, and hands on activities where gaming comes to life.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Permission form to be signed in OWNA
Risk Assessment – Excursion to Auburn Reading Cinema
Cost: $110.00
.
Splash, breeze, whoosh! Step into a whole new world of short film magic! The 9D cinema isn’t just something you watch – its something you feel, hear and experience! Buckle up and hold on tight as your transported to the middle of the action!
After our short films, we will enjoy a game of “Guess the film”, movie Trivia, and designing our own movie tickets!
Each film goes for no more than 10 minutes. There are approx. 8 children in the cinema at a time. Films range from ‘G’ rated to ‘PG’ but will be chosen at educator discretion.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
9D Cinema Incursion Risk assessment
Permission form to be signed in OWNA
Cost: $100.00
.
👩🚒 When I Grow Up!
👩⚕️ Step into the world of work and imagination with our exciting When I grow up day, where children can dream big, explore different careers, and have a blast doing it!
✨ Activities include:
💃 Secret Dancer Game – Can you guess the mystery mover’s profession?
🎨 Create Yourself in Your Chosen Profession – Design and craft your own mini “you,” dressed for your dream job!
🔬 Hands-on Science Experiments – Become a junior scientist and discover the wonders of the world around you.
👩🍳 Chef Drop Game – Test your speed and coordination in this fun, fast-paced challenge.
🚒 Special Feature: Fire Brigade Visit! Meet real-life heroes from the local fire brigade, climb through a genuine fire truck, and see a firefighter dressed in full protective gear. Learn about the vital role firefighters play in keeping us safe and pick up important fire safety tips to remember at home and school.
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Permission form to be signed in OWNA
Fire Brigade Incursion Risk Assessment
Cost: $80.00
.
Get ready for a paws-itively adorable day at Vacation Care! Children will have the chance to adopt their very own cute little pet (toy pet, of course!) and make it feel right at home by creating a cozy pet house, a special collar, and an official adoption certificate to take home.
The creativity continues with pet headbands and animal drawing sessions, where their artwork will be proudly displayed on our walls for everyone to admire! Between craft time, we’ll keep the excitement going with fun and active games like monkey tail tag, animal freeze and the animal tag, perfect for burning energy and having a blast with friends.
🐾 It’s a day full of creativity, cuddles, and fun , where every child becomes a proud pet parent!
Please ensure your child has:
- A drink bottle
- A packed lunch, sip and crunch and snacks
- A hat
- Enclosed shoes
- Sun safe clothing
If you bring wheeled toys, must be in good working order and a helmet supplied. Those without a helmet or toy deemed unsafe will not be able to ride (at educators’ discretion).
Cost: $90.00
.
Back to Before and After School Care from Monday 02nd February 2026.
Important Information
- Once the enrolment form is complete, the service coordinator will confirm your start date with you.
- You can then download the OWNA Parent app.
Used us before
- PLEASE DO NOT register a new account.
- Use the casual calendar in the OWNA app to make a booking for vacation care.
New to our Organisation
- Click on the below link to see how to enrol in to the organisation
- How to Enrol – Activity Centres Inc
PLEASE NOTE: Not supplying all the mandatory information will slow down your enrolment process and push back your start date.
.
- If you have not used the service in 14 weeks your CCS will automatically drop off and will show up as ‘Ceased’.
- To ensure that you receive CCS for Vacation Care, you need to confirm your enrolment with CCS.
- To confirm your CCS you need to go on your My Gov account and go to your tasks and confirm your booking at Activity Centres.
- It is your responsibility to ensure you confirm your bookings, without completing this step you will pay full fees for the vacation care period.
When Logging into My Gov to confirm CCS enrolment.
- Centrelink have their own weeks (that apply to their CCS fortnights), these do not always match our week one and two of vacation care, so this can be confusing when you go into confirm.
- CCS fortnights are sometimes different to Vacation Care Weeks, please don’t just “dispute” the booking as this can take some time to rectify.
- As per Centrelink guidelines, there may be some days during this vacation care period where you will be charged full fees, due to you capping out your approved hours in the CCS fortnight.
.
- An authorised person must sign children into care and out of care each day. The service cannot be held liable for any child not signed in care.
- Children must be collected before 6:30pm.
- If a child is to be absent, parents/ guardians must contact the service before 8:30am and inform Educators of my child’s absence. You will be charged for absent days.
Delivery & Collection of Children Policy
.
- A Hat – No Visors
- Closed in sturdy shoes, sturdy sandals with back straps (no thongs).
- Children must be dressed appropriately for the weather conditions.
- All t-shirts/tops dresses must cover shoulders. No singlet tops.
- Packed healthy recess and lunch – please include an ice brick to keep lunch fresh and refillable drink bottle. Please ensure you pack enough food to last the day.
- Ideas for packing a healthy lunch can be found at:
– Healthy Lunch Box | Cancer Council NSW
– Easy And Healthy Lunch Box Ideas For School | Best Recipes For Packed Lunches – Food.com
– Healthy lunchboxes | Healthy Eating Advisory Service
– Lunchbox Nutrition | Healthy Lunch Box Week - In summer Months: A change of clothing, a towel, sun shirt or t-shirt (for covering their shoulders while engaging in water play), as well as shoes that can get wet (no thongs), costume, hat and sunscreen.
Please Note:
- We would prefer you leave toys and personal items at home. The service takes no responsibility for items that are lost, broken or stolen.
- Please ensure that all items are labeled with your child’s name.
- Children are NOT to bring mobile phones or devices capable of making phone calls (e.g. smart watches) to the Service.
.
- Families must inform the service of any behavioural, medical or additional needs that a child may have to ensure the service is adequately staffed to cater for all children’s needs at the Service.
- It is the parent/guardians responsibility to:
– inform the service of any medical conditions your child may have
– supply the service with medical management plans from a medical practitioner and all medications needed.Note: This must be done at least 5 working days prior to the child’s 1st day of care to ensure the Educators have sufficient time to complete a Risk Minimaisation plan. - As per Regulation 90 and our Medical Conditions Policy, without the correct medications and paperwork children will be unable to attend the service.
Medical Conditions Policy 2022
- As per Regulation 95, medication must be supplied in the original container.
- Medication cannot be administered if there is not a completed Medication Form or it is not in its original container. Medication Administration 160822
.
Throughout the holiday period we have nominated days that children will be permitted to bring their wheeled toys, such as bikes and scooters – see above.
A detailed Risk Assessment (found above in program information) has been carried out and Policy developed.
Please Note: In wet weather bike and scooter day will not go ahead.
WHEELED TOY RULES – Read these rules with your child prior to attendance:
- All children must follow directions of Educators and ride within the designated riding area.
- All children must have a helmet and closed in shoes. If children do not have a correctly fitted helmet or suitable shoes, they will not be allowed to ride. Knee, wrist and elbow pads are required if bringing skateboards, roller blades, roller-skates etc.
- Children will not be allowed to ride another child’s Wheeled Toy, only owners permitted to ride.
- Children will not be able to do any tricks on their Wheeled Toys.
- Wheeled Toys must be walked into school grounds so that children playing are not injured.
- All Wheeled Toys must be taken home at the end of the day.
- Wheeled Toys need to be well-maintained, If staff deem any as unsafe, children will not be permitted to ride.
- Children must be able to ride wheeled toy competently and safely, it is not a learn to ride day.
- Please take note as per Policy – No Electric or Petrol powered toys are permitted – Wheeled Toys are to be ‘Peddle Power’ only.
.
- Children can bring along their electronic gaming device to be played with during the allocated times only – when not being played children can lock games up and sign them into our register.
- All devices must have internet, calling and messaging capabilities shut off prior to them being brought into the service.
- If these features can’t be deactivated then children will not be able to play on then, we will lock them up in a secure location and hand back to the parent at the end of the day.
- We ask that no child bring phones or devices capable of making phone calls and messages, including smart watches – if families wish to contact their child while they are in care, you are welcome to do so via calling the service directly.
- All gaming device cameras must be covered at all times.
- One device per child is to be brought in.
- Games and Apps used need to be rated G or PG only. Educators will not allow children to play games they deem as inappropriate.
- Social Media applications and sites will not be able to be used while at the service.
- Please label all devices with names.
- We WILL NOT charge game devices at the service – they must come fully charged.
- Children are only permitted to play their own device.
- Anyone not following the rules will not be permitted to play.
- We take no responsibility for lost or broken electronic devices. If you are concerned about this please leave them at home.
- We ask parents ensure they discuss these rules with your child prior to allowing them to bring their devices to the service.
.
- Emergency drills are practiced randomly throughout the holidays. The evacuation plan is in place and located at the exit of each room.
- First aid kits are easily accessible and well stocked at all times.
- At all times we will have educators on shift who hold a current first aid certificate, as well as asthma and anaphylaxis training.
- Sunscreen is available at the service and will be applied to the children when required.
- While at the service children may be photographed and appear in photo books, organisation videos, class dojo, social media or our website. If you do not wish for this to occur then you need to inform the service is writing and update your enrolment form in your Kangaroo time app (KT connect).
- All children are expected to follow the Service rules and Educator instructions. If a child fails to do so, a parent/guardian or (if they are unavailable) an authorised contact will be called to collect.
- Families and Children must abide by all Activity Centres Inc., Policies and Procedures. These can be viewed on request at the service or here
.
Please Like us on Facebook – so you can keep up to date with what is happening at the service!